This role involves providing safe and reliable transportation for Church World Service (CWS) Africa staff and visitors, managing vehicle operations and maintenance, ensuring compliance with traffic regulations, and performing essential data management and clerical duties.
Responsibilities
Operations and Vehicle Maintenance (60%)
- Drives CWS Africa motor vehicles to complete assigned duties.
- Cleans and cares for official CWS Africa vehicles.
- Conducts regular checks of vehicles to ensure that they are mechanically sound and in good working order and reports any problems noted to the Admin Manager.
- Provides safe transportation to and from field locations, meetings, and other destinations for CWS Africa staff and visitors on official business.
- Posts and collects mail, weighs, and affixes the correct number of stamps on letters and packages.
- Adhere to road safety regulations and ensure the well-being of passengers.
- Transports goods, equipment, and materials to working sites as needed.
- Ensures the secure loading and unloading of items, taking care to prevent damage.
- Familiarizes him/herself with local geography and road conditions.
- Performs general clerical duties as may be assigned and which may include photocopying and packing supplies for field team travel.
- Conducts routine maintenance checks on vehicles including checking fuel, oil, and other fluids.
- Repairs minor mechanical problems on the CWS Africa motor vehicles after confirming the same with the Admin Manager.
- Obtains quotations and makes simple purchases on behalf of the office and as per instructions by the Admin and/or Program team.
- Ensures that the fuel level in each vehicle does not always go below half tank.
- Maintains effective communication with other staff members.
- Reports any issues or concerns promptly.
Compliance (15%)
- Adheres to the Organization’s policies and guidelines related to vehicle use and safety.
- Ensures compliance with local traffic regulations and legal requirements.
Data Management (20%)
- Maintains accurate records of deliveries made to other offices in the CWS Africa delivery book.
- Maintains accurate records of trips, mileage, and fuel consumption.
- Submits regular reports on vehicle maintenance and usage to the Admin Manager.
Additional Responsibilities (5%)
- Any other duties as assigned.
Qualifications
Education & Experience:
- BA/BSc/HND qualification is preferred.
- A minimum of two (2) years of driving experience (category B, C1 & C) for both manual and automatic vehicles is required, preferably in the NGO sector.
- Experience in Driving Category A1 and/or A2 is an added advantage.
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