The Deputy Director, Finance and Accounts is a senior role within The Public Procurement Regulatory Authority (PPRA), whose mandate is to regulate the public procurement and asset disposal system through monitoring and enforcement for socio economic development in Kenya. This role is crucial for effective financial monitoring and management within the Authority.
Managerial/Supervisory Responsibilities
- Lead the development and implementation of policies and procedures manuals in the areas of finance and accounting.
- Provide leadership, supervision, coaching, mentoring, training and development of the departmental staff by ensuring an effective and motivated team.
- Coordinate the development and implementation of the Authority’s annual and medium-term budgets aligned with the Authority’s objectives and goals in liaison with heads of functions and justify the budgetary provisions for approval.
- Direct the development, implementation and review of work plans and budgets for the department in line with the Authority’s strategic plan.
- Coordinate the execution of a risk management policy and framework that ensures the Department has a robust system and processes of accountability, risk management, internal controls, and business continuity.
- Lead implementation of a robust performance management system within the department for delivery of the annual performance contract targets and the strategic plan targets.
- Provide leadership in the development and implementation of the departmental corruption prevention and mitigation strategies.
- Oversee provision of effective communication between the departmental staff and management.
- Advise management on financial management and accounting matters.
- Lead the development and implementation of a framework that entrenches a culture of efficiency, effectiveness and economy in financial management within the Authority.
- Direct preparation of statutory quarterly and annual financial reports that comply with international accounting standards, the relevant statutes and donor requirements.
- Coordinate the development and implementation of a robust risk management framework within finance department and mainstream quality management within the department’s procedures and processes.
Operational Responsibilities/Tasks
- Review expenditure requests to ensure strict compliance with PFM Act 2012, PFM Regulations 2015, PPAD Act 2015, other relevant statutes and PPRA policies.
- Direct analysis of financial information to guide in decision making.
- Monitor internal controls and effect adjustments where necessary to ensure prudence, efficiency and effectiveness in use of public funds.
- Monitor implementation of the Authority’s annual budget, work plan, procurement plan and cash flow and recommend to management corrective actions where appropriate.
- Oversee the protection and backing up of all financial and accounting records of the Authority including those in electronic form.
- Coordinate annual financial and system audits to ensure they are done promptly, audit recommendations implemented and audit queries if any satisfactorily responded to and closed.
- Oversee proper treasury management taking cognizance of the Authority’s financial needs and obligations.
- Approve monthly bank reconciliation statements.
- Prepare Board papers and coordinate implementation of Board resolutions relating to the department.
- Signing of cheques, Local Purchase Orders and Local Service Orders within the approved thresholds.
- Review and approve monthly management accounts for submission to management.
- Set performance targets for and appraise staff in the department.
- Coordinate transmission of financial reports and correspondence to relevant stakeholders.
- Liaise with the bank on transaction confirmations and other correspondences.
Job Dimensions
Financial Responsibility
- Coordinate the development and implementation of the Authority's annual budget and procurement plan.
- Formulate departmental budget, procurement and disposal plan.
- Initiate departmental expenditures.
- Signatory to PPRA bank accounts.
- Approval of payments.
- Signing of Local Purchase Orders and Local Service Orders within approved limits.
Responsibility for Physical Assets
- Custodian of the Authority's fixed assets register.
- Analyze Requests for purchase of assets to ensure the authority will derive value for money from such acquisitions.
- Responsible for furniture, computers and equipment assigned to the office of Deputy Director, Finance and Accounting.
Decision Making/Job Influence
- Make strategic, managerial and operational decisions.
Working Conditions
- Works mainly in an Office environment with occasional local travel.
Position Benefits
- Gross salary ranges from KES 271,000 to KES 415,000.
Candidate Requirements
Academic Qualifications
- Master’s degree in any of the following disciplines: Finance, Accounting, Business Administration, Commerce or its equivalent qualification from a recognized institution.
- Bachelor’s degree in any of the following disciplines: Commerce (Finance or Accounting Option), Business Administration (Finance or Accounting Option), Business Management (Finance or Accounting Option) or equivalent qualification from a recognized institution.
Professional Qualifications
- Certified Public Accountant (CPA-K) or equivalent and relevant qualification from a recognized institution.
- Member of the Institute of Certified Public Accountants of Kenya (ICPAK).
- Management course lasting not less than four (4) weeks.
Experience
- A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been at the level of management.
Skills & Competencies
- Core Skills: Leadership, Analytical skills, Accounting, Financial management, Attention to detail, Excel, Computing, Budgeting, Report writing.
- Behavioral Competencies: Integrity, Professionalism, Time management, Emotional intelligence, Organizational skills, Monitoring & evaluation, Interpersonal skills.
