Deputy Director, Administration

This role is for the Deputy Director, Administration at Kenyatta University Teaching, Referral & Research Hospital (KUTRRH). KUTRRH is a leading National Referral Hospital with a 650 bed capacity and equipped with state-of-the-art medical amenities, offering services including Oncology, Trauma & Orthopedics, and Renal care. The Deputy Director is primarily responsible for providing strategic oversight and direction for all essential administrative and logistical support services, ensuring a secure, efficient, and well-maintained Hospital environment that supports operational excellence. The position reports to the Director, Human Resource & Administration.

Duties and Responsibilities

The position holder will be responsible for the following key functions:

• Directing the effective and efficient delivery of all Hospital administrative support services, ensuring a clean, safe, and functional environment.
• Developing and implementing policies, procedures, and standards related to Administration to optimize service delivery and resource utilization.
• Overseeing the provision of all administrative support services necessary for daily operations, including Security Services, Engineering Services, Transport Services, Catering Services, Housekeeping and Laundry Services.
• Managing the effective utilization, maintenance, and safeguarding of the Hospital's physical assets and infrastructure.
• Coordinating the planning, allocation, and optimal management of the Hospital's office space and facilities.
• Directing general office support, including maintenance, utilities, cleaning, and grounds upkeep services.
• Supervising the efficient management of the Hospital's central registry and corporate records systems.
• Ensuring the implementation of effective security and risk management protocols for staff, patients, and visitors.
• Managing the Hospital's fleet, transport logistics, and mechanical services to ensure operational readiness.
• Spearheading the execution and monitoring of development projects within the administration portfolio.
• Advising the Director on all complex matters relating to facility management, general administration, and logistics.
• Coordinating the development of the annual work plan and budget for the Administration division.
• Liaising with external stakeholders and regulators on matters related to security, public works, and general administration.
• Promoting adherence to safety, health, and environmental standards across all Hospital premises.
• Overseeing the efficient and equitable administration of staff housing and related allocation policies.
• Supervising the planning, budgeting, and prudent management of resources allocated to the administration function.
• Leading performance management, staff development, and culture change initiatives within the Administration division.
• Promoting National Values and Principles of Governance as outlined in Article 10 and 232 of the Constitution of Kenya.
• Any other duty as may be assigned.

Key Qualifications and Experience Requirements

Education and Training:

• Bachelor’s degree in any of the following disciplines: Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
• Master’s degree in any of the following Social Sciences: Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
• Leadership course lasting not less than four (4) weeks from a recognized institution.

Experience and Skills:

• At least fifteen (15) years relevant work experience, three (3) of which must have been in a management position.
• Proficiency in computer applications.

Compliance:

• Compliance with Chapter Six of the Constitution of Kenya.