Data Entry Clerk (Garage)

This role as a Data Entry Clerk within the Garage section of Kenya Builders & Concrete Co. Ltd involves crucial data management tasks essential for operational efficiency and financial accuracy.

Key Duties and Responsibilities

• Transfer data from paper formats into computer files or database systems using keyboards, data recorders, or optical scanners.
• Type in data provided directly from customers.
• Create spreadsheets with large numbers of figures without mistakes.
• Verify data by comparing it to source documents.
• Accurately and in a timely manner update existing data.
• Accurately and in a timely manner retrieve data from the database or electronic files as requested.
• Perform regular backups to ensure data preservation.
• Sort and organize paperwork after entering data to ensure it is not lost.

Key Outputs/Deliverables

Successful performance in this role is measured by:

• Timely and accurate preparation of the daily cash flow reports.
• Prompt receipt of payments from clients after timely receipt of invoices.
• Safe storage of documents for easier retrieval during internal, external, and statutory audits.
• Strict adherence to the company’s finance and accounting policies, procedures, and processes.
• Timely and accurate posting of transactions on the financial management system.

Key Skills and Competencies

• Fast typing skills.
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.).
• Working knowledge of office equipment and computer hardware and peripheral devices.
• Basic understanding of databases.
• Good command of English both oral and written and customer service skills.
• Great attention to detail.
• Highest level of personal and professional integrity.

Academic and Professional Qualifications and Experience Required

• High school Certificate (KCSE) with an overall C+ grade.
• Must Have – C+ and above in Mathematics.