The purpose of this role is to provide effective and accurate administrative support to deliver a range of governance and compliance duties to the highest possible standard to meet the needs of the business. You will also support and report to the Manager, Corporate Affairs to effectively and efficiently meet the objectives of the department.
Key Responsibilities
Statutory and Regulatory Compliance
- Assist in ensuring that Acorn’s operations adhere to relevant local and national laws by supporting compliance monitoring activities.
- Work with stakeholders across the business to support compliance with governance and legal standards, reviewing processes, and monitoring compliance with laws and regulations.
- Help identify and escalate potential compliance concerns, and support tracking the resolution of such issues.
- Assist in tracking and reporting on the status of compliance action points.
- Conduct basic research on changes in relevant laws and regulations and provide summaries for internal use.
- Provide administrative support to the compliance officer in implementing regulatory requirements for Acorn’s regulated entities.
Corporate Governance and Company Secretarial
- Assist in preparing materials for board meetings and AGMs, including drafting meeting agendas and tracking calendar items.
- Support the coordination and timely distribution of board papers and other documentation.
- Help ensure that board procedures are followed and assist in reviewing relevant governance documents.
- Record and compile board and committee resolutions and follow up on action items with relevant teams.
- Support the maintenance of corporate records and registers across Acorn and its affiliated entities.
- Assist in the filing of statutory returns, declarations, and other company secretarial documentation under guidance.
- Liaise with outsourced company secretarial service providers and registrars under supervision.
Administration
- Assist in compiling annual plans and progress reports for the Corporate Affairs function.
- Help monitor expenditure against the department’s budget under supervision.
- Maintain corporate affairs records, databases, and tracking tools as assigned.
- Perform other general administrative tasks to support the efficient operation of the Corporate Affairs team.
Essential Qualifications
- Holds a Bachelor’s degree, obtained within the past two (2) years, in Law, Business Administration, Public Policy, Political Science, International Relations, or a related field from a recognized institution.
- Pursuing professional certification as a Certified Secretary (CS), with a minimum of Intermediate or Part 2 Level completed.
- Basic understanding of corporate law, regulatory frameworks, and corporate governance principles.
- Familiarity with statutory compliance requirements and company secretarial practices is an added advantage.
- Proficient use of Microsoft Word, Excel, PowerPoint, and Outlook.
