Pavago is connecting businesses with top talent, streamlining hiring processes, and providing comprehensive support for long-term success. We are seeking a Contracts Administrator to manage the end-to-end lifecycle of legal agreements. The essence of the role is to ensure every contract is accurate, compliant, approved, signed on time, findable later, and actively managed for obligations and renewals. The daily routine involves moving agreements cleanly from request to signature and into a searchable, obligation-tracked system.
Responsibilities
Intake & Triage
- Run a standardized intake for contract requests (type, counterparties, value, term, governing law, data/privacy implications).
- Route requests to the correct workflow (new, amendment, renewal, termination) and set SLA/turnaround expectations.
Drafting, Review & Redlining
- Draft and format standard agreements (NDAs, DPAs, SOWs, order forms, vendor/MSA templates, partner/reseller agreements) using approved templates and clause libraries.
- Redline in Microsoft Word (Track Changes) against playbooks; escalate non-standard terms to counsel (e.g., indemnity caps, liability carve-outs, IP ownership, data security, termination rights, SLAs).
- Maintain a deviations log capturing what changed, why, and who approved.
Approvals & Governance
- Coordinate approvals per approval matrix across legal, finance, data privacy, InfoSec, procurement, and executive teams.
- Ensure commercial terms align with pricing/quote and budget approvals; confirm vendor onboarding artifacts (W-9, banking, insurance/COI) and compliance attestations.
Execution & Recordkeeping
- Manage e-signature via DocuSign or Adobe Sign; verify signer authority and signature blocks; finalize fully executed copies.
- Store executed agreements in the CLM repository (e.g., Ironclad, Icertis, SharePoint) with complete metadata (counterparty, value, term, auto-renew, jurisdiction, data processing, security addenda).
Obligations, Renewals & Amendments
- Track key dates (renewals, termination windows, notice periods, price-increase triggers, deliverable milestones).
- Maintain obligation registers and send proactive reminders to owners; coordinate amendments/renewals on schedule.
Compliance & Risk
- Verify required regulatory and policy clauses (e.g., GDPR/CCPA, HIPAA BAAs, SOX/PCI-DSS where applicable).
- Ensure templates and process controls are followed; maintain an audit trail for approvals, deviations, and signatures.
Reporting & Enablement
- Deliver weekly/monthly dashboards: cycle times, SLA adherence, % executed on standard terms, renewal pipeline, deviations by clause.
- Train business users on request intake, template use, and repository search; maintain playbooks and template versions.
Process Improvement
- Partner with Legal/Procurement to update playbooks, rationalize templates, and automate workflows (CLM optimization, self-service NDAs, standard DPAs).
- Continually improve data quality and searchability (tags, filters, taxonomy, retention schedules).
How to Apply
Interested and qualified? Go to Pavago on apply.workable.com to apply.
