Old Mutual Kenya is based in Nairobi and is part of a larger group that offers solutions in long-term savings, asset management and investment. We offer solutions to individuals and corporates underpinned by our core values which are: Respect, Integrity, Accountability and Pushing beyond boundaries.
The Contact Centre Clinical Executive is responsible for delivering efficient, accurate, and professional customer support through multiple communication channels, including phone calls, email, and other available platforms, ensuring comprehensive management of clinical and administrative queries for Old Mutual members.
Key Tasks and Responsibilities
- Answer all incoming calls professionally, providing support for a wide range of enquiries.
- Respond to all email enquiries and approval requests to the assigned email addresses within agreed turnaround time.
- Manage evacuation and ambulance requests efficiently and promptly.
- Collaborate with providers and the Case Management team to manage admissions and discharges of Old Mutual members.
- Process pre-authorization requests for outpatient, dental, and optical services, ensuring quality and cost-efficiency.
- Mitigating risk: Ensure proper adjudication of pre authorizations / claims in line with the Old Mutual policies, e.g., enforcing of waiting periods among other terms and conditions.
- Collaborate with providers and clients to identify cost-effective options and implement key initiatives that maximize value for our members.
- Offer detailed and accurate information about Old Mutual’s provider network, policy terms, and available services.
- In conjunction with Smart applications resolve smart access issues raised at the point of service.
- Maintain accurate and timely documentation of all interactions and services provided.
- Escalate / liaise with claims/ care teams on any issues which require further consultation.
- Participate in all required training sessions and departmental meetings.
- Perform general contact centre duties, including customer surveys, social media, and email management.
- Performs all other tasks as assigned by the Contact Center Manager or the Quality Assurance Supervisor.
Skills and Competencies
- Communication Skills: Clear, concise, and courteous verbal and written communication.
- Problem Solving: Able to assess issues quickly and take appropriate action or escalate where necessary.
- Attention to Detail: Ensures accuracy in processing requests and documenting interactions.
- Teamwork and Collaboration: Works effectively with internal teams (e.g., BPU, Relationship managers, case management, claims), Intermediaries, and external service providers.
- Customer Service Excellence: Demonstrates professionalism, empathy, and efficiency in all client interactions.
- Technical skills: Proficiency in handling contact centre systems (e.g., telephony, CRM platforms, email management tools).
Knowledge & Experience
- Strong understanding of clinical guidelines, healthcare processes, and insurance policy application.
- Knowledge and experience in customer experience delivery.
Qualifications
- Bachelor’s Degree or Diploma in Clinical Medicine, Nursing, or a related healthcare field.
- Diploma or certification in Insurance Proficiency is an added advantage.
