The role of the Associate Management Support Officer (P2/NOB level) is crucial in providing comprehensive support across various management functions within UNHCR, including Human Resources, Financial Management, Supply Chain/Procurement, and general Administration. The officer ensures efficient organizational support and compliance with internal policies and donor requirements.
Duties
Human Resources
- Assist in workforce planning, recruitment, and onboarding processes in coordination with HR focal points.
- Provide basic guidance on the application of HR policies and support contract administration.
- Facilitate the implementation of performance management tools and staff learning initiatives.
- Support efforts to promote diversity, inclusion, and compliance with HR procedures.
Financial Management
- Participate in the preparation and monitoring of office and operational budgets.
- Compile and verify financial data for reporting and compliance with donor and UNHCR requirements.
- Support financial trend analysis to assist in planning and resource allocation.
- Liaise with Finance colleagues to ensure timely documentation and audit readiness.
Supply Chain and Procurement
- Assist in procurement planning and ensure proper documentation of procurement actions.
- Monitor delivery of goods and services and support asset and inventory tracking.
- Coordinate with relevant staff on the use of enterprise systems for procurement and logistics.
Administrative and Office Management
- Provide support in managing administrative functions such as travel, facilities, and records management.
- Assist in the rollout of IT tools that support operational processes.
- Contribute to consistency of administrative practices across units.
Risk Management
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.
- Ensure decision making in risk based in the functional area of work.
- Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications (P2/NOB)
Candidates must meet one of the following criteria, based on the specific requirements for the P2/NOB level:
- 3 years relevant experience with an Undergraduate degree (BA/BSc/HND).
- 2 years relevant experience with a Graduate degree.
- 1 year relevant experience with a Doctorate degree (PhD/Fellowship).
