The United Nations Environment Programme (UNEP) is seeking an Assistant Project Officer to support the coordination, implementation, and administration of its activities within the Somalia Country Programme. The role involves supporting initiatives such as RESTORE, Maareynta, and other emerging projects. The successful candidate will work closely with consortium partners, government counterparts, and internal teams to ensure smooth project delivery, effective communication, and efficient reporting.
Key Responsibilities
Programme and Project Coordination Support
- Support the coordination and implementation of UNEP activities across the Somalia Country Programme, including RESTORE, Maareynta, and other ongoing initiatives, in line with approved workplans.
- Maintain programme-level schedules, action trackers, and contact databases covering multiple projects and partners.
- Liaise with consortium partners, implementing partners, and Somali government counterparts to facilitate information exchange and follow-up on actions.
- Provide logistical and documentation support for field missions, technical meetings, and cross-project coordination.
Support to Project Development and Resource Mobilisation
- Support the preparation of concept notes, project ideas, and briefing materials for new and pipeline initiatives under the Somalia Country Programme.
- Contribute to background research, drafting, and compilation of inputs for funding proposals, expressions of interest, and donor engagement materials.
- Assist in tracking project development processes, including approvals, timelines, and coordination with internal units.
Communications, Knowledge Management, and Visibility
- Draft and edit communications content (event summaries, human-interest stories, newsletters, web content, and social media materials) showcasing UNEP's Somalia Country Programme.
- Prepare presentations, visual materials, and briefing slides for donor meetings, programme reviews, and coordination forums.
- Support adherence to UNEP and donor visibility and branding requirements, maintaining a programme-level archive of communications materials.
- Draft talking points and key messages for project events and briefings.
Meetings, Workshops, and Event Support
- Support the organisation of meetings, workshops, and trainings, including logistical arrangements, agendas, participant lists, and documentation.
- Draft meeting minutes, summaries, and action points, and track follow-up actions across workstreams.
- Support UNEP participation in consortium, government, and donor coordination meetings.
Reporting, Documentation, and Administrative Support
- Contribute inputs to internal progress updates, donor reports, and programme reporting.
- Maintain organised electronic and physical files, ensuring proper archiving of contracts, reports, correspondence, and knowledge products.
- Support basic data compilation, qualitative analysis, and documentation needed for reporting and programme learning.
- Maintain shared folders and digital repositories.
Qualifications and Experience Required
- Education: A bachelor's degree in international development, environmental studies, social sciences, or equivalent academic qualifications.
- Experience:
- A minimum of 2 years of experience supporting environmental, development, or humanitarian projects.
- Experience in project coordination, communications, events, or administrative support within international organizations or NGOs is required.
- Experience working with multi-disciplinary teams, including local and expatriate technical experts is required.
- Experience working in or with Somalia or similar fragile contexts is highly desired.
- Proven writing and editing skills for reports and communication outputs, as well as excellent facilitation skills, is desired.
