Assistant Director, Administration KEWI 4

The role of Assistant Director, Administration (KEWI 4) reports directly to the Deputy Director, Administration (KEWI 3). This senior administrative position is responsible for coordinating various administrative functions essential for maintaining a suitable working environment and ensuring efficient operations within the Institute.

Duties and Responsibilities

Duties and responsibilities at this level will entail:

• Facilitating maintenance issues through conducting physical surveys and defect reports, and recommending services to maintain suitable working conditions.
• Coordinating staff welfare by providing suitable tools of work and conditions of work to adopt acceptable standard practice, which will result in better output.
• Supervising staff through a clear duty allocation, to monitor adherence in order to appraise performance justifiably.
• Coordinating staff performance appraisal in the Section.
• Ensuring routine responses to routine correspondences on administrative matters to ensure up-to-date reporting.
• Coordinating identification of office equipment and furniture requirement for the Institute.
• Ensuring general maintenance of office equipment and buildings is undertaken.
• Generating administrative reports on repairs and maintenance.
• Facilitating renewal of motor vehicle and property insurance policies.

Person Specifications and Qualifications

For appointment to this grade, an officer must have:

• Served for a cumulative period of twelve (12) years relevant work experience, three (3) of which should have been at the grade of Principal Administration Officer, or in a comparable position.
• A Bachelor's degree in any of the following disciplines: Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences, or an equivalent qualification from a recognised Institution.
• A Master’s degree in any of the following disciplines: Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences, or an equivalent qualification from a recognised Institution.
• A Leadership course lasting not less than four (4) weeks from a recognised Institution.
• Membership to a professional body where applicable.
• A valid practicing certificate where applicable.
• Proficiency in computer applications.
• Shown merit, integrity and ability as reflected in work performance and results.

In addition, applicants will be required to meet the requirements of Chapter Six (6) of the Constitution of Kenya on Leadership and Integrity. The following clearances will be required from successful candidates upon offer of job and not at the application stage:

• Certificate of Good Conduct.
• Clearance from the Ethics and Anti – Corruption Commission (EACC).
• Certificate of Compliance from the Higher Education Loans Board (HELB).
• Kenya Revenue Authority (KRA) Tax Compliance Clearance.
• Certificate of Clearance from the Credit Reference Bureau (CRB).