Administrator

Role Overview

This role involves a variety of tasks ranging from scheduling and logistics to communication and archive management. The work environment is dynamic and characterized by a high tempo, requiring a professional who is flexible, detail-oriented, and capable of adjusting quickly to changing directives.

Key Roles & Responsibilities

• Provide administrative support to the Head of Cooperation, including scheduling, correspondence, travel arrangements, and logistics.
• Support in planning and organising meetings, workshops, and events with a strong focus on details and time management.
• Manage the Head of Cooperation's calendar, meeting agendas, and document preparation.
• Preparation of Section's DHL dispatch.
• Responsible for maintaining the archive in order.
• Assisting the team with travel logistics.
• Ensure high-quality, professional communication by editing and proofreading materials, managing social media presence for the Head of Cooperation and the team, and maintaining effective internal and external communication channels.
• Monitor and follow up on tasks, ensuring timelines are met.
• Perform other duties as assigned by the Head of Cooperation to ensure effective operations.
• Cooperate with other administrative functions within the Embassy and with external parties.

Skills, Qualifications & Experience

• University degree or diploma in administration or another field related to the position.
• Minimum of three (3) years of experience in administrative work.
• Experience working as an administrator, secretary, or personal assistant, specifically in a high-paced context with short lead times.
• Good writing skills and strong attention to detail.
• Very good organisational and time management skills and a commitment to on-time delivery.
• Strong communication skills with a dynamic and proactive approach to work.
• Fluent in English, both written and spoken.
• Strong team working skills with an understanding of the need to build and maintain contacts and networks.
• Punctual and responsible.
• Proficiency in basic MS Office programs: Word, Outlook, Excel, and social media platforms (Facebook, Instagram, LinkedIn, X, etc.).

Benefits

• Medical Insurance + Pension benefits.
• 28 days of annual leave.
• Gym allowance and weekly wellness hour.
• Competitive remuneration.

How to Apply

Interested and qualified candidates should apply online via the Embassy of Sweden in Nairobi career portal on www.careers-page.com.