Administrative Assistant I

The Administrative Assistant I role provides comprehensive administrative and clerical support to the Office of the Executive Director of Finance and Planning, ensuring efficient daily operations and supporting strategic initiatives.

Job Responsibilities

• Assist in compiling financial and planning documents, presentations, and policy briefs.
• Assist in resolving routine operational issues to maintain efficiency and continuity of services.
• Coordinate workshops, meetings, stakeholder engagements, and travel arrangements.
• Facilitate communication and collaboration between the Office of the Executive Director of Finance and Planning and other departments.
• Handle inquiries brought forth and direct them to the appropriate persons according to their needs.
• Maintain schedules, event calendars, organize meetings, prepare agendas, and draft minutes for the Executive Director of Finance and Planning.
• Provide administrative support for strategic initiatives led by the Executive Director of Finance and Planning.
• Provide administrative/clerical support to the Office of the Executive Director of Finance and Planning such as answering telephones, assisting visitors, and resolving a range of administrative issues and inquiries.
• Provide proactive assistance in drafting presentations, briefing notes, policy documents, and report writing.
• Schedule and confirm appointments for clients, supervisors, and other stakeholders.
• Set up and manage proper or electronic filing systems and maintain accurate records in the Office of the Executive Director of Finance and Planning, ensuring confidentiality.
• Work closely with various staff to ensure smooth execution of daily administrative and operational activities.

Minimum Requirements and Qualifications

• At least three (3) years working experience in a similar position.
• Bachelors Degree in Business Administration, Management, Finance, or a related field.
• Outstanding interpersonal and customer service skills.
• Proficiency in computer packages and ICT literacy.
• Well versed in administrative and secretarial duties.