KAPA is a leading manufacturer of edible oils, margarine, baking powder, detergent powder such as Toss, laundry and toilet soaps, and glycerine. The role of the Administration Associate – HR (Junior Level Management) is to provide crucial administrative support in a busy office, ensuring smooth operations, efficient documentation, and basic HR assistance as needed.
This position reports directly to the Head of HR & Admin.
Objectives
- Provide administrative support in a busy office, ensuring smooth operations, efficient documentation, and basic HR assistance as needed.
Key Outputs / Tasks and Responsibilities
The successful candidate will handle a wide range of administrative and logistical duties:
- Draft departmental correspondence and prepare reports, memos, and other administrative documents.
- Manage day-to-day administrative operations, including filing, record-keeping, and maintaining office systems and databases.
- Handle staff medical claims, ticketing, and travel arrangements for staff and directors.
- Assist with basic HR functions such as onboarding, leave tracking, and maintaining employee records.
- Coordinate departmental and company meetings, including scheduling meetings and events.
- Organize factory tours in liaison with Heads of Department (HoDs) and relevant departments.
- Support senior staff with ad hoc tasks to ensure smooth office operations.
- Support the induction process by preparing onboarding materials and coordinating with relevant departments.
- Track and follow up on pending tasks, departmental deadlines, and action points.
- Assist in organizing staff welfare activities or small internal events.
- To perform any other duties assigned from time to time by the management or the Head of HR & Admin.
Qualifications and Experience
Qualifications:
- Degree in Human Resources, Business Administration, or a related field.
- 1–5 years of administrative experience in a busy office environment.
- Minimal HR experience required.
Required Experience:
- Administrative support in a busy office.
- Basic HR administration.
- Travel and event coordination.
- Supporting multiple departments or senior management.
- Preparing meeting agendas, minutes, and follow-ups.
- Handling logistics such as bookings, transport, and visitor coordination.
Required Skills and Attributes (Relationships & Roles)
The successful applicant must demonstrate strong organizational capabilities and professional attributes:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is a must.
- Attention to detail and accuracy in documentation and reporting.
- Ability to work independently and effectively under pressure.
