The Admin Intern will provide critical support to the administration team by assisting with day-to-day clerical tasks, maintaining organized records, and supporting office operations. This internship is designed to provide hands-on experience in administrative operations, office management, and vendor coordination while developing organizational, communication, and problem-solving skills.
Key Responsibilities
Front Office Support
- Receive and direct clients and visitors with professionalism and courtesy.
- Offer refreshments to guests (tea, coffee, water, juice).
- Maintain a clean and organized reception area.
- Assist in handling deliveries from vendors and couriers.
Facilities Support
- Monitor cleanliness of office spaces and escalate issues where necessary.
- Support in tracking minor office repairs and follow-up on completion.
- Help in onboarding new joiners by preparing basic equipment/furniture lists.
- Assist in updating furniture/equipment inventory logs.
Filing & Documentation
- Assist in collecting, sorting, and filing physical and digital documents.
- Help in updating sales agreement trackers under guidance from the associate/admin manager.
- Participate in monthly document audits and flag inconsistencies for review.
Compliance Support
- Help in organizing files related to licenses, permits, and audit documentation.
- Pin and file compliance certificates on notice boards and shared drive.
- Assist in arranging logistics for health and safety training and fire drills.
Inventory & Procurement Assistance
- Support stock-taking exercises and inventory updates.
- Assist in preparing internal requests for items and updating inventory trackers.
- Help with receipt filing and basic payment documentation under supervision.
Vendor & Event Coordination
- Help maintain updated vendor contact lists.
- Provide logistical support during employee engagement activities and office events.
- Assist in collecting feedback post-events and compiling simple reports.
Helpdesk Support
- Log and record incoming helpdesk requests from staff (e.g., travel, repairs, supply needs).
- Forward routine requests to the relevant Admin Associate or department.
- Follow up on low-priority tasks and send reminders for pending actions.
- Resolve simple, low-risk requests such as office supply restocking or cab bookings.
- Assist in preparing weekly summaries of helpdesk requests for internal reporting.
Requirements
- Pursuing or recently completed a diploma or degree in Business Administration, Office Management, or a related field.
- Basic proficiency with Google Workspace (Docs, Sheets, Drive) and email/calendar tools.
- Strong organization and attention to detail; accurate digital/physical filing and tracker updates.
- Professional communication and front-desk etiquette; friendly, service-oriented demeanor.
- Reliable time management; able to juggle multiple tasks and meet deadlines.
- High integrity and confidentiality when handling company documents, payments, and data.
- Willingness to work on-site, support office events, and assist with light office logistics.
- Alignment with Peach Values: Ownership, Respect, and Challenge.
How to Apply
Interested and qualified candidates should apply online via the Peach Cars KE careers portal at https://careers.peachcars.co.ke or through the following application link: https://www.myjobmag.co.ke/apply-now/1146484
