This role as Accounts Assistant – Payables at Victory Farms is crucial for supporting the accounts payable function, ensuring timely and accurate processing of invoices and payments, maintaining comprehensive financial records, and collaborating with various departments to resolve discrepancies.
Victory Farms is a tilapia fish farm established in 2015, located on the Kenyan side of Lake Victoria with distribution capacity throughout Kenya. The Company is rapidly expanding its farm operation, fish processing, and sales & marketing capabilities.
Responsibilities and Duties
Invoice Processing
- Receive, review, and verify invoices and payment requests.
- Enter invoices into the accounting system and ensure proper documentation.
- Perform a 3-way match and resolve any discrepancies.
Payment Processing
- Prepare and process electronic transfers/payments and share proof of payments.
- Monitor aged payable listing to ensure payments are up to date.
- Monitor and ensure all reimbursements are processed in a timely manner.
- Track expenses and process expense reports.
Vendor Management
- Communicate with vendors to resolve invoice and payment issues.
- Maintain vendor files and ensure all information is up-to-date.
- Reconcile vendor accounts and resolve any discrepancies.
Record Keeping and Reporting
- Assist in month-end closure processes and report generation.
- Prepare analysis of accounts and assist with financial audits.
- Perform monthly payable sub-ledger to general ledger reconciliations & resolve any discrepancies.
Compliance and Controls
- Ensure compliance with financial policies and procedures.
- Ensure all statutory taxes are filed and paid within the required timelines.
- Assist in implementing and maintaining internal controls to ensure accurate and timely financial reporting.
Collaboration
- Work closely with procurement and other departments to ensure alignment on payment processes.
- Collaborate with the finance team on special projects and process improvements.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field.
- Proven working experience in accounts payable role or general accounting.
- Familiarity with accounting software, preferably ERP Next.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite, especially Excel.
- Good communication and interpersonal skills.
- Ability to handle sensitive and confidential information with integrity.
