Accounts Assistant

Basic Job Summary

The jobholder is responsible for assisting in the preparation and processing of payroll, ensuring accurate and timely salary payments, statutory deductions, and record-keeping for all University employees. The role supports compliance with labor and tax regulations and maintains confidentiality and accuracy in payroll operations.

Duties & Responsibilities

Payroll Processing Support

• Collect and verify payroll inputs including timesheets, overtime, allowances, and deductions.
• Assist in the preparation of the monthly payroll for all staff and faculty.
• Enter payroll data into the payroll system and ensure accuracy.

Statutory Compliance and Deductions

• Calculate and process statutory deductions such as PAYE, NHIF, NSSF, and pension contributions.
• Prepare statutory returns and support timely remittance to relevant authorities.
• Assist in preparing payroll schedules for audit and compliance checks.

Payroll Record Maintenance

• Maintain accurate and updated payroll records for each employee.
• Track leave, benefits, and employee changes affecting pay (e.g., promotions, terminations).
• File payroll documents in a secure and organized manner.

Payroll Reporting and Reconciliations

• Assist in reconciling payroll accounts to the general ledger.
• Generate payroll summaries, payslips, and reports as required.
• Support monthly, quarterly, and annual payroll reconciliations and audits.

Staff Support and Queries

• Address employee inquiries regarding payroll, taxes, and deductions.
• Ensure confidentiality and professionalism in handling staff payroll information.

Requirements & Experience

• 1 - 3 years of experience in finance
• Good excel skills
• Strong attention to detail
• CPA finalist, ACCA or equivalent (required or in Progress)