This role involves managing the Accounts Payables function, ensuring timely and accurate financial transactions, reporting, and statutory compliance within a busy corporate environment.
Key Responsibilities
Invoice and Payment Processing
- Post all approved purchase invoices into the accounting system promptly.
- Process daily payments including petty cash reimbursements and supplier invoices.
- Manage monthly payments to suppliers and service providers.
- Process staff salary advances in line with policies.
Banking and Reconciliation
- Bank all received cash and cheques in a timely manner.
- Post all payments into the system and daily and monthly reconcile against bank statements.
- Follow up on any unreconciled or erroneous transactions with relevant departments.
Statutory and Tax Obligations
- Compute, process, and remit monthly VAT dues in accordance with regulatory timelines.
- Prepare and file payroll-related statutory returns (PAYE, NHIF, NSSF, etc.).
- Ensure compliance with all financial and statutory obligations affecting payables.
Financial Reporting and Analysis
- Prepare the following reports by the 5th of every month:
- Payables ageing report
- VAT report for the month
- Balance Sheet and Profit & Loss Account
- Financial analysis and interpretation of financial performance indicators
- Maintain organized records and support internal and external audits.
Process Improvement and Controls
- Monitor internal controls relating to the payables process.
- Recommend efficiency enhancements and cost-saving measures.
- Support the Finance Manager in budgeting and cash flow planning.
Qualifications and Experience
- Bachelor’s degree in Accounting, Finance, or related field
- CPA Part II or above (CPA Finalist/CPA-K preferred)
- At least 5 years’ experience in accounting or payables role in a busy environment
- Accuracy and attention to detail
- Strong knowledge of accounting software (QuickBooks, ERP systems)
- Understanding of Kenyan tax laws (VAT, PAYE, NSSF, NHIF)
- Analytical thinking and financial interpretation skills
